CD 8’s FIRST GOP ASSEMBLY – TRANSPARENT, HAND-COUNTED ELECTION PROCEDURE

By Peg Cage, Teller Committee Chairman – Appointed by CD 8 GOP Chairman, Anil Mathai

Chairman Mathai’s instructions:
I want an accurate hand count and I do not want the ballots to ever leave the sight of the Delegates.

Resources:
Robert’s Rules of Order, Voting by Ballot.  - https://www.robertsrules.org/rror-08.htm
Phone call from gentleman from Taiwan, describing their election procedures.
Previous Teller Committee experience.

There were three races: the CD 8 Colorado Board of Education, CD 8 University of Colorado Board of Regents, and CD 8 Representative to the US House of Representatives.  Aproximately 310 ballots were cast and counted in each race.

The Table Setup:
There were three tables on the stage, with six chairs at each table, three chairs on each side, for a total of 6 teams.  A medium-sized CLEAR container was in the center of each table.  A Small CLEAR container was placed on either side of the Medium container, directly in front of the middle team member on either side of the table. 

No table cloths.  Tellers remain seated until finished, with hands visible on the table at all times.

Procedure:
Each Eligible Delegate for CD 8 received, upon check-in by the Credentials Committee, 6 different colored ballots (index cards), stapled together.

Immediately prior to a balloted vote, Chairman Mathai announced the color of the cards to be use for that specific race, and that unfolded ballots, or 2 or more ballots folded together would be considered ineligible.  Ballots folded together count as one ineligible vote.

Once Chairman Mathai opened voting, members of the Teller Committee manned the CLEAR ballot boxes, allowing only Delegates who showed their CD 8 Delegate badges to drop a ballot into the box.

A member of the Teller Committee took a ballot box to the people who were unable to bring their ballots to the front.

When Chairman Mathai closed voting, two Teller Committee members carrying the two CLEAR ballot boxes accessed the stage via stairways within view of the Delegates, and put the ballot boxes, one at a time, on a table on the stage.

Two people from the Teller Committee removed the ballots from the CLEAR ballot boxes and divided them as evenly as possible between three CLEAR medium-sized containers.  The large Ballot Boxes were placed on the stage within view of the Delegates.

One of the three CLEAR medium-sized containers, each now full of folded ballots, was placed in the center of each of three tables.  Each table had sitting at it two teams of three; one team on either side of the table.

The Counting Process:
With all teams beginning simultaneously at the signal of the Teller Chairman, the center person of each team pulled one ballot from the medium container and read the name on the ballot.  The other two on his team, one on each side of him, kept separate tallies, by making one mark on the form provided by the Teller Committee.  When one of the members marked a group of five on the sheet, they would announce “tally.”  After reading the ballot and confirming the tally markers had marked them, the center person put the tallied ballots in a small clear container.  Ballots were not set on the table; they went directly from the medium size container to the small container, with only the center person touching the ballots.  

When the medium container was empty, both tallies from each team needed to match.  Also, each team’s center person counted the ballots out loud, with his teammates counting along.  When they all agreed on the total number of ballots in that batch, the number of ballots should be written on the team’s tally sheet.

If the two tallies on one team did not match, their batch of ballots was recounted. 

When satisfied that a correct count had been achieved, a Teller Committee officer wrote in red, at the end of each line of tally marks, the total number of ballots counted per line.  The total number of ballots per batch was calculated, then added to the totals from each team.  The totals were reported to Chairman Mathai.

Candidate’s Watchers:
Were allowed to sit at the ends of the tables, an arm’s length away, or walk around the tables, staying an arm’s length away from the teller members.  The watchers were allowed to request team members speak louder or show the ballots more clearly, if necessary. After one warning, the Teller Chairman reserved the right to request a watcher be seated 10 feet away if they seemed to be interfering with the process.

Forms that were used:

TABLE SET-UP CHARTS
CD8TellerCommittee4 teamTableSetUpJPG  CD8TellerCommitteeTablesSetUp4 team04022022

TALLY SHEETS
Download this sheet as a .pdf to print - CLICK HERE.

TellerCommittee1RaceTallySheet04072022

TALLY TOTALS SHEETS
Download this sheet as a .pdf to print - CLICK HERE.

TellerCommitteeTotals1RaceTeamsA ZZ